How to Select the Ideal Project Management Tool
With our lives moving at such speeds today, project management has never been more essential. From small outfits to big organizations, everybody requires tools that will make workflows more efficient, communication simpler, and productivity higher. With so many project management tools out there, how do you pick the ideal tool for your team?
Evaluate Your Team Requirements
Before going into the features of each app, you need to initially determine what your team requires. Wrike tells us that 89% of project managers report they like to have all project data in a single source, and due to this, they become more productive. So, identify if your team requires collaboration-centric tools, task management tools, resource assignment tools, or time-tracking tools.
Search for Ease of Use
The most useful tools also tend to be the most intuitive. In a survey, 60% of employees have grumbled about wasting too much time attempting to learn complicated software (source: TechJury). An intuitive interface in a project management tool conserves training time and enhances adoption. Make sure the tool seamlessly integrates with your existing software environment.
Consider Scalability
As your team grows, your project management needs will grow with it. Choose a tool that can grow with you. In a Capterra study, 56% of businesses chose a project management tool because it could scale up with the business. Choose tools with flexible features, i.e., task assigning, time tracking, and reporting, to meet your team’s future needs.
Integration with Other Tools
Most teams use more than one tool for collaboration, communication, and file sharing. A McKinsey survey found that 60% of teams waste up to 5 hours a week looking for information in multiple applications. A project management tool that easily integrates into tools like Slack, Google Drive, and CRM software can thus save your team hours of searching and make your team more productive.
Track Progress and Measure Results
A project management tool needs to allow you to keep track of the progress of your projects and be kept in sight of the outcome. According to the Project Management Institute, users of project management software are 30% more likely to deliver projects on time. You need to have tools with great reporting, analytics, and progress-monitoring visualization capabilities.
Pricing
Price is among the significant factors that will be used in determining the type of tool to be used in managing projects. The cost of software is a big reason why small businesses reject new tools, as pointed out by 39%, based on Statista. Pick value based on your need and team size by going for a free trial or tiered pricing plan that will best suit your tool.
With the correct project management tool, your team can gain more collaboration, better productivity, and higher rates of project success. Tools that are well-suited to your individual needs and that blend perfectly into your work pattern will translate to a trouble-free experience and, ultimately, to your company’s success.
Bring Your Team’s Success to Light with Kamil Digital
We’re specialists at Kamil Digital, providing customized digital solutions to enable companies to streamline their operations. We do this by creating bespoke project management software to integrate the newest automation systems so that your staff has the correct tools for getting the work done. Get in touch with us today and allow us to transform your project management!